AI QA Manual

Sign in to manage quality manuals and their controlled copies.

AI QA Manual · ISO 9001 quality manuals

Licence

Paste the key you were sent. Without a current licence the manual can still be read, printed and exported — only new revisions, copy holders and issued copies stop.

Manuals

One manual per company. Each keeps its own revisions, copy holders and distribution register.

Add a manual

People who can sign in

Everyone has their own login and their own role. This is not the same list as the controlled copy holders: a copy holder receives the manual and never signs in, and does not use a licence seat.

Add someone

Licence seats

Each active login uses a seat of its role. Deactivating someone frees theirs.

What each role can do

How a release reaches clients

Clients never install anything: they are always on whatever is deployed to live. This page sets how often that happens, and records what has gone out.

StepWhat happens
1. BuildChanges are made and tested on the development copy. Clients see nothing.
2. Staginggit push origin main deploys to the staging copy — same code, its own database. The tests run first, and nothing restarts if they fail.
3. Try itUse staging as a client would. This is the only step that cannot be automated.
4. Releasegit push origin main:live. Every database is backed up first, then live restarts on the new version.
If it goes wronggit push origin <previous>:live --force puts the old version back.

The schedule below is a reminder, not a trigger. Nothing deploys on its own — a release is always a decision you make after looking at staging. Security fixes and anything that loses data go out the same day, whatever the schedule says.

Release schedule

Once a month means the first chosen weekday of the month — "the 1st" drifts across the week and lands on weekends. Every two weeks counts from the last live release, so a skipped slot does not reset the rhythm.

Deployments

Import an existing manual

Upload the company's current manual as .docx, .pdf, .txt or .md. It is split by clause number and heading, and nothing is saved until you review it below.

Controlled copy holders

Only people on this register can be issued a controlled copy. Each keeps their copy number for good, so the register still explains where copy 4 went after its holder leaves.

Add a copy holder

Uncontrolled copy

Watermarked, carries the revision number and the date it was printed, and says plainly that it is valid on that day only. Anyone may have one. Each print is logged so you can answer "how many old copies are out there?"

Controlled copy

Numbered, named, and recorded against the revision in force. Pick a holder — this records the issue and opens a covering email.

Revisions

Issue register

Every controlled copy ever issued, newest first. This is the list an auditor asks to see.

Uncontrolled prints

Manual details

These appear on the cover of every copy.

Licence

Without a current licence the manual can still be read, printed and exported — only new revisions, new copy holders and new controlled copies stop.

Your password

This changes your own password only. An administrator can reset anyone else's from the Users screen — which never reveals the old one, because passwords are stored only as hashes.